AODocs and Google Workspace Partner to Offer a Secure SharePoint On-Premises Alternative for Office 365 Customers

In September 2025, Google and AODocs announced an option for organizations considering a move from SharePoint on premises to Google Workspace. The proposed target and migration scope must be evaluated against each organization's document processes, controls and integrations.

SharePoint on premises supports document processes in many enterprises. Before changing platforms, identify constraints in the installed deployment and compare modernization with migration against current requirements.

Modernizing document management requires decisions about source content, workflow ownership and access. AI processing and collaboration options should be tested against the documents and tasks the organization needs to support.

The September 2025 initiative described a path for evaluating a Google Workspace and AODocs environment as a replacement for SharePoint on premises. Continuity, productivity and financial outcomes depend on the migration plan and must be measured for the deployment.

This joint initiative is designed to remove the last major roadblock many companies face when evaluating Workspace: “But what about SharePoint on-premises?” Now, there’s a clear answer.

How to Evaluate AODocs as a SharePoint On-Premises Replacement

Planning Large-Scale Migration

Whether your organization relies on SharePoint Server 2016, 2019, or a combination of on-prem and cloud deployments, AODocs provides migration services for business documents, with content and control requirements assessed before transfer. The cloud-native migration tool, Migrate for AODocs, supports migration planning and execution; metadata, permissions, version history and customizations need validation in the agreed scope.

AI-Enabled Document Management

Evaluate your processing of business documents with AI against representative RFPs, contracts and claims. AODocs describes classification, extraction, summarization, review and translation capabilities. Confirm the configured workflow, model and access controls, and retain human review for consequential or uncertain outputs. AIDA, the AODocs Intelligent Document Assistant, uses governed documents to support answers; source controls do not eliminate model error or establish compliance.

Unified Document Control and Workflow

Compare the required SharePoint functions with AODocs' configured document control, validation workflows and document processes. Inventory Nintex or other plug-ins and test the required behavior; their replacement is not established by a general feature comparison.

Native Integration with Google Workspace and GCP

Evaluate the target Google Workspace and Google Cloud environment, including document access, Microsoft/Google coexistence and any AI integrations. Confirm the currently supported products, licensing and configuration for each use case rather than treating the 2025 announcement as evidence of current availability or consumption savings.

Illustrative Migration Scenarios

Illustrative Scenario #1: Engineering and Construction

In a hypothetical engineering migration, the content inventory includes design documents, contracts and technical drawings. The team identifies active projects separately from archives and defines the metadata, permissions and history that must be preserved.

For this hypothetical scenario, active content could move in agreed windows after a rehearsal, with changes reconciled before acceptance. Archives could follow in a separate phase. The project plan must define user access, any source freeze, rollback and coordination responsibilities; these are not reported customer results.

Illustrative Scenario #2: Healthcare Administration

In a hypothetical healthcare administration migration, legal, finance and operational libraries have different owners and access requirements. The organization inventories those requirements before choosing the target structure and rollout sequence.

For this hypothetical scenario, workflow and metadata rules would be validated with the responsible teams. Applicable privacy and records obligations require their own assessment. A document platform does not establish that a deployment meets healthcare regulation, and no customer outcome is asserted here.

Illustrative Scenario #3: Business Applications

In a hypothetical enterprise migration, documents are used by multiple business applications and teams. The organization maps repository ownership, access and downstream dependencies before deciding which source systems can be retired.

For this hypothetical scenario, contract and internal review processes would be tested alongside their integrations. Business owners would accept the migrated content and workflow behavior before cutover. Deployment speed, adoption and financial outcomes would be measured rather than assumed.

What’s Next?

Organizations considering Google Workspace should assess the SharePoint functions their business still needs. The September 2025 initiative provides context for that evaluation; a pilot must establish the suitability of the proposed target.

A migration decision should follow documented requirements, representative testing and an agreed transition plan. Governance and AI options are part of that assessment, not guarantees attached to the partnership.

Learn more

• Learn more about Legacy Replacement with AODocs
• White Paper: Migrate to Modernize: Document Migration, Done Right